Our Privacy Policy:

Rotary Club of Darlington (“we”/”us”/”club”) promise to respect the confidentiality of any personal data you share with us, to keep it safe, and we will always take every effort to protect your privacy. We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.

Members only areas:

Developing a better understanding of our members and donors is crucial, and your personal data allows us to manage your membership and provide the services to which you are entitled.

It is expected that club members and district officers may also process member personal data on behalf of the club and the Rotary organisation and they too will also be bound by this privacy notice.

RIBI (website: www.rotarygbi.org) and RI (website: www.rotary.org) may also process member personal data in accordance with their privacy notices published on their respective websites.

We collect information in the following ways:

When you give it to us DIRECTLY

There are many ways you may give us your information. For example, when you join as a member, begin volunteering, make a donation, purchase our products or communicate with us either by phone, email or in person.

We are responsible for your data at all times.

When you give it to us INDIRECTLY

Your information may be shared with us by independent organisations, for example sites like Virgin Money Giving or BT MyDonate or other such services.

These independent third parties will only share your information when you have consented.

You should check their Privacy Notice when you provide your information to understand fully how they will process your data.

Via Social Media

Depending on your settings or the privacy notices for social media and messaging services like Facebook, WhatsApp, LinkedIn or Twitter, etc., you might give us permission to access information from those accounts or services.

Via information available publicly

This may include information found in places such as websites (club, district, action groups etc), Companies House and information that has been published in articles/newspapers. What personal information we collect and how we use it We will only ever capture the minimum amount of information that we need to in relation to your membership, donation or services we provide to you and we promise to keep your information secure. The personal data we may collect through our website includes: Your name Your contact details (address, email and telephone number as appropriate) Details of the enquiry, service or product

How we will use your data

We will use your personal data for the legitimate interest of conducting core club or district activities, these will include:

For the general public:

  • To present our website and its contents to you and to allow you to participate in interactive features on our website

  • To respond to your enquiries

For members only:

  • Administer your membership, or donation, including processing Gift Aid where applicable

  • Provide you with the services, products or information you would reasonably expect to receive as part of your membership or enquiry.

  • Providing services, products, guidance or information to members for their general activities, including Disclosure and Barring Service (DBS) checks

  • Communicating organisational messages and information to members, district and club officers, and with their consent, non-members and friends of the club.

  • Facilitate club and district meetings, club and district training events, district conference, and other special event planning

  • Supporting club and district newsletters, district magazine and ‘The Rotarian’ and ‘Rotary’ magazines

  • Supporting The Rotary Foundation (TRF) and the Rotary Foundation United Kingdom (RFUK)

  • Providing information and updates to club members on RI and RIBI programmes and service projects

  • Preparation of Handbooks (member lists) for club, district, RIBI and RI as appropriate

  • Appointments to club and district offices, committees, task forces and other assignments within the Rotary organisation

  • To present our website and its contents to you and to allow you to participate in interactive features on our website

  • Keep a record of your relationship with the club and within the Rotary organisation

  • Understand how we can improve our services, products or information

  • In any other way we may describe when you provide the information

  • For any other purposes with your consent

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